Core Competencies:

• Ethics. Works with integrity; Upholds organizational values.

• Dependability. Follows instructions, responds to management direction; results-oriented and committed to achieving objectives and tasks as required.

• Teamwork and Collaboration. Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively.

• Professionalism. Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration; Accountable for all actions and decisions.

• Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.

• Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

• Decision Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results.

Tasks required:

• Filter and organize incoming emails, prioritize messages, and respond to routine inquiries on behalf of the executive.
• Manage and coordinate the executive’s calendar, including scheduling calls, meetings, and appointments, ensuring no conflicts and timely reminders.
• Organize and maintain detailed to-do lists, ensuring all tasks are tracked and completed on time.
• Research and book flights for business trips, ensuring all travel arrangements align with the executive’s schedule.
• Research as needed for upcoming meetings, projects, or initiatives, providing concise reports or summaries.
• Create presentations (PowerPoint), documents, and reports in support of executive meetings, presentations, and business needs.
• Utilize MS Teams for communication and collaboration, and Outlook for managing emails, appointments, and tasks.
• Provide ongoing administrative support, handling confidential and sensitive information with discretion and professionalism.
• Other tasks as assigned

Requirements:

• Proven experience as an executive assistant, virtual assistant, or similar role.
• Proficient in MS Teams and Outlook, including calendar management, email filtering, and meeting scheduling.
• Prior experience in a fast-paced or executive-level support role.
• Strong organizational skills with an ability to manage multiple tasks and deadlines.
• Excellent communication skills, both written and verbal, with a professional demeanor.
• Attention to detail to ensure accuracy in scheduling, correspondence, and document preparation.
• Ability to work independently and anticipate the needs of the executive.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Discretion and confidentiality in handling sensitive information.
• Self-motivated with a proactive approach to problem-solving and task management.

Additional Details:

• No work on US holidays.