Core Competencies:

• Ethics. Works with integrity; Upholds organizational values.

• Dependability. Follows instructions, responds to management direction; results oriented and committed to achieving objectives and tasks as required.

• Teamwork and Collaboration. Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively.

• Professionalism. approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accountable of all actions and decisions.

• Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.

• Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

• Decision Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results.

Summary:

Our CEO is looking for a trustworthy, extremely proactive, and organized Executive Assistant. This position reports directly to the CEO/Founder and is responsible for all business related duties as delegated by the CEO. The Executive Assistant primarily provides comprehensive assistance to the CEO so she may focus on her core responsibilities and maximize her time and effectiveness in running her variety of businesses. The perfect candidate will have the opportunity to work in different industries such as the Virtual Assistant Agency, Business Process Outsourcing, Design, and E-commerce.

Tasks required:

• Assist the CEO in the timely management of communications; including written, telephone, email, and voicemail (initial engagement and follow ups).
• Compose and edit presentations, letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
• Process local documents for the CEO when needed.
• Assist in screening calls, email, transmittals, and invoices.
• Prepare agendas, coordinate and host meetings, and transcribe minutes of meetings.
• Assist in file organization via shared drive.
• Manage the CEO’s personal LinkedIn account and other business social media accounts
• Other ad hoc tasks to be assigned

Requirements:

• Proven experience as an Executive Assistant or similar experience
• Experience in writing business proposals
• Can communicate well with C-level executives
• Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced.
• High level of ethics, trustworthy and ability to maintain confidentiality at all times with all situations and documentation.
• Preferably single
• Resilient and can be the go-to person of the CEO
• Excellent communication skills (Not shy to voice out their ideas)
• Leadership potential
• Must be willing to sign a non-solicitation agreement

Familiarity and expertise on the following tools:

• Windows
• Google Suite
• Microsoft Office Suite
• Social Media (LinkedIn, Facebook, Instagram, etc.)