Core Competencies:

• Ethics. Works with integrity; Upholds organizational values.

• Dependability. Follows instructions, responds to management direction; results oriented and committed to achieving objectives and tasks as required.

• Teamwork and Collaboration. Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively.

• Professionalism. approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accountable of all actions and decisions.

• Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.

• Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

• Decision Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results.

Tasks required:

• Administrative Support
• Manage email and calendar scheduling for management and investors.
• Organize files, contracts, and client documentation.
• Handle data entry for property listings, lead information, and client records in CRM systems.
• Client and Lead Communication
• Respond to client inquiries via email or chat.
• Schedule and confirm appointments for showings, inspections, or meetings.
• Follow up with leads and clients to nurture relationships.
• Property Listing Management
• Create and update property listings on MLS and other platforms.
• Write and edit property descriptions, ensuring accurate and appealing information.
• Upload and manage property photos and virtual tours.
• Market Research and Comparative Analysis
• Conduct research on property values and neighborhood comparisons.
• Prepare Comparative Market Analysis (CMA) reports to support pricing and acquisition decisions.
• Stay updated on local real estate market trends and recent sales.
• Social Media Management
• Plan and create social media content for platforms like Instagram, Facebook, and LinkedIn.
• Engage with followers, respond to comments, and share relevant content.
• Monitor analytics to track engagement and adjust social media strategies.
• Email Marketing and Campaigns
• Design and send email newsletters, property updates, and promotions to client lists.
• Monitor open and click-through rates and adjust content based on performance.
• Develop drip email campaigns to nurture leads over time.
• Transaction Coordination
• Coordinate timelines and tasks for transactions, ensuring that deadlines are met.
• Communicate with all parties involved (agents, buyers, sellers, and attorneys) to keep the transaction on track.
• Track and manage paperwork to ensure compliance with regulatory requirements.
• Website and Content Management
• Update property listings, blogs, and client testimonials on the company website.
• Create basic graphics and content for digital marketing using tools like Canva.
• Ensure all listings and content are SEO-optimized for visibility.
• Lead Generation
• Research and compile lists of potential clients or properties.
• Manage online ad campaigns to generate new leads (Google Ads, Facebook Ads).
• Qualify and categorize leads for future follow-up and tracking.
•  Schedule and set up virtual showings, inspections and open houses.
•  Coordinate logistics for in-person showings if needed, including vendor and contractor contacts.

Requirements:

• Previous experience in real estate investment companies is required.
• Must have a bachelor’s degree in finance, management or equivalent.
• Familiarity with tools like MLS, CRM platforms, Zillow, Redfin, and property management software.
• Basic knowledge of digital marketing, email campaigns, and property listing websites.
• Strong attention to detail for managing listings, client details, contracts, and data entry.
• Comfort with virtual communication tools (Zoom, Google Meet), Microsoft Office, and Google Workspace.
• Excellent oral and written English communication skills
• Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
• Must be able to handle sensitive information properly to maintain confidentiality
• Strong analytical and problem-solving skills to handle client inquiries and resolve issues efficiently.