Core Competencies:

• Ethics. Works with integrity; Upholds organizational values.

• Dependability. Follows instructions, responds to management direction; results oriented and committed to achieving objectives and tasks as required.

• Teamwork and Collaboration. Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively.

• Professionalism. approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accountable of all actions and decisions.

• Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.

• Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

• Decision Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results.

Tasks required:

• Maintain and regularly update job files with accurate information and organized structure.
• Provide meaningful remarks and insights per job role and brand, ensuring clarity and consistency.
• Conduct periodic audits of documentation and internal files to ensure alignment with company standards.
• Coordinate with relevant teams to collect missing information or verify data accuracy.
• Ensure all updates and reports are well-documented and accessible to key stakeholders.
• Utilize tools and platforms (e.g., Dash application) for file tracking and process improvements.
• Assist in preparing internal reports and summaries when required.

Requirements:

• Proficiency in Microsoft Office and Google Workspace; familiarity with Dash application is a plus.
• Proven experience in administrative support, auditing, or similar roles.
• Excellent command of written and spoken English.
• Strong writing, editing, and proofreading skills.
• Highly organized with a keen eye for detail
• Ability to work independently and manage multiple tasks efficiently.
• Strong communication and collaboration skills.
• Background in HR, operations, or document control.
• Experience working with virtual tools or platforms for process documentation.