Core Competencies:

• Ethics. Works with integrity; Upholds organizational values.

• Dependability. Follows instructions, responds to management direction; results oriented and committed to achieving objectives and tasks as required.

• Teamwork and Collaboration. Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively.

• Professionalism. approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accountable of all actions and decisions.

• Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.

• Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

• Decision Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results.

Overview:

We are seeking a detail-oriented and analytical Loan Administrator to join our team. This role is responsible for supporting the end-to-end mortgage lifecycle, including underwriting support, funding coordination, post-closing administration, and compliance. The ideal candidate brings a strong foundation in risk analysis, documentation accuracy, and stakeholder communication, particularly within a private mortgage lending environment.

Tasks required:

• Evaluate mortgage applications based on private lending criteria, including the marketability of residential and commercial properties.
• Conduct risk assessments by analyzing borrower profiles, credit reports, income, assets, equity positions, financial statements, and appraisals.
• Structure mortgage deals in alignment with lending guidelines and risk tolerance.
• Prepare and issue Letters of Intent (LOIs), mortgage commitments, and related documentation, and follow up on outstanding conditions.
• Collect, verify, and validate data from multiple sources to ensure accuracy in underwriting decisions.
• Review funding packages to ensure alignment with Commitment Letters, legal requirements, and internal approvals.
• Track and manage funding conditions, including insurance, registrations, AML documentation, and third-party deliverables.
• Coordinate wire requests and fund disbursements, ensuring all internal sign-offs are completed prior to release.
• Maintain accurate and organized loan files and system records for auditing and compliance purposes.
• Complete post-closing activities, including checklists, system updates, audits, and final reporting for funded deals.
• Liaise with mortgage brokers, lawyers, appraisers, insurers, and internal teams to support smooth and timely closings.
• Ensure compliance with federal, provincial, and local mortgage lending regulations.
• Contribute to process improvement initiatives, including refining templates, checklists, trackers, and procedures.

Qualifications:

• Previous experience in loan administration, mortgage underwriting, or mortgage processing, preferably within private lending.
• Strong understanding of mortgage risk analysis principles, including creditworthiness, LTV ratios, and property valuation.
• Proficiency in MS Office (Office 365), Outlook, OneDrive, DocuSign, and Google Drive.
• Strong data entry, validation, and reconciliation skills across multiple systems.
• Excellent written and verbal English communication skills, with the ability to communicate professionally with internal and external stakeholders.
• Highly organized and process-driven, with exceptional attention to detail where accuracy is prioritized over speed.
• Strong negotiation and conflict-resolution skills.
• Ability to work effectively under pressure, manage high-volume workloads, and meet strict timelines.
• Adaptable, reliable, and able to work independently once trained.
• Willingness to learn and apply private mortgage lending concepts and regulatory requirements.

Other Requirements:

• Comfortable working in a Windows-based PC environment.
• Ability to manage multiple files simultaneously in a structured and methodical manner.
• Strong service orientation with a focus on relationship management and service excellence.
• Reliable, accountable work style suited for roles requiring precision, compliance, and documentation accuracy.