Core Competencies:

• Ethics. Works with integrity; Upholds organizational values.

• Dependability. Follows instructions, responds to management direction; results oriented and committed to achieving objectives and tasks as required.

• Teamwork and Collaboration. Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively.

• Professionalism. approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accountable of all actions and decisions.

• Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.

• Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

• Decision Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results.

Tasks Required:

• Strategic Work:
• Support the improvement of finance and admin workflows to reduce manual processes.
• Assist in the preparation of monthly and quarterly reports to provide timely and accurate data.
• Collaborate with the Director of Finance to identify and document areas for automation or process improvement.
• Develop foundational knowledge of internal controls, financial reporting standards, and budgeting processes.
• Tactical Work:
• Maintain accurate and organized financial records in accordance with Canadian accounting standards.
• Record daily financial transactions including invoices, receipts, and payments.
• Assist with the review and processing of accounts payable and accounts receivable.
• Review automated invoices for accuracy and ensure timely distribution.
• Prepare payment batches for approval and process payments within standard timelines (30–60 days).
• Reconcile all bank accounts, credit cards, petty cash, and accounts receivable monthly by the 10th.
• Support the month-end and year-end closing process by preparing journal entries, account schedules, and reconciliations.
• Assist with preparing and updating financial reports and metrics in 90.io or other reporting tools.
• Help maintain digital records in both the CRM and accounting software (e.g., QBO).
• Respond to internal and external inquiries regarding payments, receipts, and account balances.
• Ensure the confidentiality and security of all financial data.
• Provide administrative support to the finance department, including document organization and vendor communication.
• Participate in team meetings, training sessions, and special projects as assigned.

Requirements:

• Strong attention to detail and accuracy
• Basic understanding of Canadian accounting principles and HST/GST rules.
• Effective organizational and time management skills
• Proficiency in Microsoft Excel and QuickBooks Online (or equivalent software)
• Willingness to learn, take initiative, and work collaboratively within a small finance team
• Ability to work independently in a remote setup following Canada time.