Core Competencies:

• Ethics. Works with integrity; Upholds organizational values.

• Dependability. Follows instructions, responds to management direction; results oriented and committed to achieving objectives and tasks as required.

• Teamwork and Collaboration. Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively.

• Professionalism. approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accountable of all actions and decisions.

• Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.

• Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

• Decision Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results.

Tasks required:

• Manage executives’ calendars, emails, and contacts to ensure efficient scheduling, prioritization, and communication flow.
• Oversee and track engineering project tasks, including managing timelines, invoicing processes, and disbursement tracking.
• Compose and edit professional correspondence, presentations, reports, and other documentation using appropriate business language.
• Streamline internal platforms, tools, and workflows to improve operational efficiency.
• Assist in preparing and formatting proposals, slide decks, and briefing materials for internal and external stakeholders.
• Maintain well-organized and accurate documentation across systems and platforms.
• Coordinate with cross-functional teams, vendors, and external stakeholders to ensure alignment and timely delivery of project milestones.
• Manage and maintain systems such as Notion and Office365 for task tracking, documentation, and communication.to bring innovative ideas to the team.

Requirements:

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
• Proficient in Notion and Office365 (Outlook, Word, Excel, PowerPoint, Teams).
• Familiarity with engineering or other professional consulting services, projects or firms is a PLUS.
• Previous experience with membership based or educational services a PLUS
• Strong organizational and time-management skills with a meticulous attention to detail.
• Excellent written and verbal communication skills; professional and polished demeanor.
• Ability to work independently, take initiative, and anticipate executive needs.
• Strong understanding of corporate operations and internal workflows.
• High level of discretion and integrity when handling confidential information.
• Comfortable taking meeting minutes and producing clear summariesSelf-motivated, dependable, and tech-savvy.dule.