Core Competencies:

• Ethics. Works with integrity; Upholds organizational values.

• Dependability. Follows instructions, responds to management direction; results oriented and committed to achieving objectives and tasks as required.

• Teamwork and Collaboration. Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively.

• Professionalism. approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accountable of all actions and decisions.

• Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.

• Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

• Decision Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results.

Tasks required:

• Maintain and update the company newsletter to ensure timely and engaging communication.
• Provide comprehensive administrative support, including organizing documents and workflows through Google Workspace (Docs, Drive) and managing transactions in bill.com.
• Support HR functions by updating manuals, organizing employee records, onboarding new hires, maintaining SOPs, and assisting with payroll by processing invoices in QuickBooks.
• Perform basic website updates using Webflow to ensure accurate and up-to-date content.
• Manage and coordinate the CEO’s calendar, events, and schedules, ensuring efficiency and accuracy.
• Post and schedule content on social media platforms (graphics provided).
• Continuously identify and implement process improvements to enhance efficiency, automation, and seamless operations.
• Collaborate with cross-functional teams to provide timely support aligned with organizational goals.s.

Requirements:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Exceptional organizational and time-management skills, with the ability to handle multiple priorities under pressure.
• Proficiency in Google Workspace (Docs, Drive), with working knowledge of bill.com and Mailchimp is a plus.
• Hands-on experience with QuickBooks for invoice and payroll support.
• Familiarity with Webflow for simple website edits (preferred).
• Strong background in HR administration, including onboarding, updating SOPs, and maintaining employee files.
• Excellent written and verbal communication skills.
• Proactive, detail-oriented, adaptable, and eager to learn.
• Experience or familiarity with non-profit organizations is a plus.