Core Competencies:

• Ethics. Works with integrity; Upholds organizational values.

• Dependability. Follows instructions, responds to management direction; results oriented and committed to achieving objectives and tasks as required.

• Teamwork and Collaboration. Exhibits objectivity and openness to others views; Gives and welcomes feedback; Contributes to building a positive culture. Communicates effectively.

• Professionalism. approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accountable of all actions and decisions.

• Organizational Support. Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.

• Quality Management. Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

• Decision Making. Analyzes each situation, looking for opportunities to make any situation more beneficial for the company. Participates effectively in communication to achieve optimum results.

Tasks required:

• Manage emails and phone calls assigned by the client
• Schedule meetings
• Host virtual meetings and record the minutes, if necessary
• Maintain clients’ database
• Manage clients’ calendars
• Perform market research, if necessary
• Create presentations and reports, as assigned
• Help in basic project management and coordination 
• Prepare, maintain and process a variety of confidential correspondence, records and reports.
• Other ad hoc tasks that would be assigned

Requirements:

• Proven work experience as a Virtual Executive Assistant for CEOs or relevant role
• Experience working in the banking/finance industry is an advantage
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
• Experience with word-processing software and spreadsheets (e.g. MS Office)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent oral and written English communication skills
• Excellent phone, email and instant messaging communication skills
• Highly organized, and able to efficiently prioritize multiple tasks
• Detail-Oriented
• Must be able to handle sensitive information properly to maintain confidentiality
• Diligent work ethic